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Student Exchange Programme​

 

Programme Details

Student Exchange Programme is carried out based on mutual agreement between institutions. Exchange students can enrol in equivalent courses at UTP in subjects that are related to their faculties and study background in their Home University.

As an exchange student, you will:

  • Study for 1 to 2 semester(s).
  • Intake is open in January & September Semester every year.
  • Attend classes and involved in other related academic activities (i.e. assignments, projects, tests, tutorials, examinations, etc).
  • Have an option to enrol in additional courses that focused on leadership and communication skills, analytical and critical thinking, social competencies and business management acumen.
  • Have an opportunity to take part in homestay programme, educational trips and/or outdoor excursions

     All participants will receive a transcript upon completion of the programme.

Programme Period

Nomination Deadline: 15 May 2020

Application Deadline: 1 June 2020

 

​ ​ ​ ​Academic Calendar September 2020 Semester

Orientation week

​Lecture

​Study week

Exam week​

​26- 29 August

1 September - 20 November​

21 November - 25 November​

26 November - 6 December​


Deadline & Duration (Semester September 2020)

PRE-ARRIVAL
Action Deadline
  • Submit required documents for admission and Visa application.
1 June 2020
  • Document review and request for correction
9 June 2020
  • Issuance of offer letter
15 June 2020
  • Submit health declaration form
  • Confirm the location of nearest Malaysian Embassy Office to obtain Single Entry Visa (SEV)
17 June 2020

APPLICATION CLOSE

Applicant with incomplete documents will be considered for next intake.

1 June 2020

 

 

PRE-ARRIVAL
ACTION DEADLINE
​UTP
  • Creation of online Visa application account
22 June - 3 July 2020
​Student
  • Obtain EMGS Proforma Invoice and
  • Pay for Visa and admission fee
  • Submit proof of payment to UTP
3 July – 11 July 2020
​EMGS
  • Process of payment verification by EMGS
13 - 17 July 2020
​EMGS
  • Process of document verification by EMGS
20 - 24 July 2020
​EMGS
  • Application endorsement by Immigration Department
27 – 7 August 2020
​Student
  • Obtain Visa Approval Letter (e-VAL)
10 August 2020
​Student
  • Apply for Single Entry Visa (SEV) at nearest Malaysia Embassy Office (if require, based on nationality)
10 – 14 August 2020
​Student
  • Confirmation of accommodation, travel date and return date.
14 – 17 August 2020
​Student
  • Arrive in Kuala Lumpur International Airport (KLIA)
21 & 23 August 2020

 

 

UPON ARRIVAL
ACTION DEADLINE
  • Print and show the e-VAL, SEV and UTP-SEP offer letter to Immigration officer at Malaysia Airport.
  • Make sure you obtain Special Pass (SP) stamp in your passport which valid for 14 to 30 days.
21 & 23 August 2020
  • Airport pickup at KLIA
21 & 23 August 2020
  • EMGS post medical screening
24 & 25 August 2020
  • Attend orientation programme
26 & 29 August 2020
  • Submit passport to convert SEV to Multiple Entry Visa (MEV).
1 September 2020
  • Collect:
    • Passport

 

    • i-Kad – 1 week after convert to MEV

 

    • Medical card – 2 week after convert to MEV

 

7 September 2020

14 September 2020

28 September 2020

 

BEFORE LEAVING
ACTION DEADLINE
  • Submit passport and return flight ticket to shorten student pass.
2 weeks before depart
  • Obtain invoice and pay accommodation fee.
2 weeks before depart
  • Submit clearance form.
  • Return the hostel key – student must check out from hostel on working day only.
2 weeks before depart
  • Submit UTP-SEP Survey Form and receive certificate of completion.
Before leaving.

Programme Eligibility

  • Open for all full time undergraduate student in their Home University with minimum CGPA of 2.75 or equivalent
  • Fulfill English requirements (for non-English speaking countries):
      • A minimum IELTS score of 5.0 OR
      • A minimum TOEFL PBT score 500 OR
      • A minimum TOEFL iBT score of 59 OR
      • A minimum TOEFL CBT score of 173 OR   
  • Financially stable and afford to support the whole cost incurred during the programme
  • Nominated by Home University
  • Excellent co-curricular and good disciplinary record

Application Process

 

STEP 1 – APPLYING THROUGH YOUR HOME UNIVERSITY INTERNATIONAL OFFICE

Application can be made through Home University's International Office or Mobility Coordinator and details shall be provided via email.

STEP 2 – SUBMIT APPLICATION

Student to submit all the required document for admission and Student Pass Visa application.

  1. Passport
  2. Nomination Letter
  3. Curriculum Vitae
  4. Academic Transcript
  5. English Proficiency Certificate
  6. Student Matric Card
  7. Passport Photo – Get photo verification via this link: EMGS Online Photo Checker & Guidelines
  8. Confirmation Letter
  9. EMGS Health Declaration Form

Refer to Document Checklist & Guidelines and Sample of Required Document.

Issuance of electronic visa approval letter (VAL) would take about 2 – 3 months after student have submitted all the required document (including proof of payment).

Do not purchase flight ticket before getting Visa Approval Letter (VAL).

Please be informed that the Student Pass Visa application only will be submitted to EMGS after all submission of required documents are completed.

STEP 3 – UTP STUDENT EXCHANGE PROGRAMME (SEP) OFFER LETTER

UTP will review the document and issue an offer letter. Then, student profile will be registered with Education Malaysia Global Services (EMGS) system for Student Pass Visa application.

*Education Malaysia Global Services (EMGS) is a company limited by guarantee, incorporated under the laws of Malaysia and wholly owned by the Ministry of Higher Education. EMGS provides convenient, fast and professional services to global students who choose Malaysia as a study destination. 

STEP 4 – PAYMENT FOR VISA APPLICATION

Student to pay admission and Student Pass Visa processing fee. The invoice and notice of payment will be sent to student after student profile has been registered in EMGS system.

NO 

ITEM  

SEP DURATION & AMOUNT (RM)  ​
5 MONTHS 8 MONTHS
PAY TO EMGS
1. Processing Fee  250.00 250.00
2. Medical Screening Fee  250.00 250.00
3. Insurance – AIA Silver*  270.00 405.00
4. i-Kad  50.00 50.00
5. e-VAL Processing Fee  150.00 150.00
6. 6% Service Tax (item 1 & 5) – 400*6%  24.00 24.00
Total Payment to EMGS  994.00 1,129.00
PAY TO UTP
1. Post Arrival Visa Processing Fee  120.00 120.00
2. Administrative Fee  216.60 216.60
  Total Payment to UTP  336.60 336.60
GRAND TOTAL  1,330.60 1,465.60
HOSTEL
1.

Twin Sharing Room

Air-conditioned

475.00 per pax/ monthly 

 

*May varies depending on duration of stay. Every student entering Malaysia using Student Pass Visa will be covered by a medical health insurance scheme under EMGS.

UTP do not provide any financial support for incoming students.

 

STEP 6 – APPROVAL FOR STUDENT PASS VISA APPLICATION

Education Malaysia Global Services (EMGS) will review the documents twice. If there is no correction required, it will be submitted to Immigration Malaysia for the issuance of Visa Approval Letter (VAL).

 

STEP 7 – SINGLE ENTRY VISA

Student need to bring VAL to the nearest Malaysia Embassy Office/ Consulate to obtain Single Entry Visa (SEV) to get permission to enter Malaysia (depends on nationality).

 

STEP 8 – CONFIRMATION OF TRAVEL & ACCOMMODATION

Student to confirm travel arrangement, flight ticket details and accommodation with UTP. It is advisable for student to follow the proposed airport pickup schedule by UTP.

Upon request and availability, UTP will reserve a room on your behalf. Student will be staying at twin-sharing, air-conditioned room. The room fee is MYR 475/monthly and payment can be made once you arrive on campus.

 

STEP 9 - POST-ARRIVAL MEDICAL SCREENING

Student is required to undergo a medical screening at EMGS nominated clinic within 7 days of arrival date.


STEP 10 – CONFIRMATION & CONVERSION OF STUDENT PASS VISA/MULTIPLE ENTRY VISA

Student to submit passport to UTP Student Mobility Office after pass the health screening.

 

Coordinator for Student Exchange Programme

Nur Syairah Mohamad Sabri
Call: (+6) 05 368 8015
Emailnsyairah.msabri@utp.edu.my

 

Mohammad Muzaffar Mohd Mustaffa

Call: (+6) 05 368 8382

Email: muzaffar_mustaffa@utp.edu.my

Cancellation Policy

If you wish to cancel your participation, please email directly to coordinator your personal details such as Full Name, Home University, Passport Number, Telephone Number and state your valid reason(s).

Any cancellation without valid reason & less than 1 month prior to programme date is non-refundable