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Student Exchange Programme

 Programme Details

Student Exchange Programme is carried out based on mutual agreement between universities/institutions (partner university / institution). Exchange students can enrol in equivalent courses at UTP in subjects that are related to their faculties and study background in their Home University.

As an exchange student, you will:

  • Study for 1 to 2 semester(s).
  • Intake is open in January & September Semester every year.
  • Attend classes and involved in other related academic activities (i.e. assignments, projects, tests, tutorials, examinations, etc.)
  • Have an option to enrol in additional courses that focused on leadership and communication skills, analytical and critical thinking, social competencies and business management acumen. 
  • Have an opportunity to take part in homestay programme, educational trips and/or outdoor excursions.

 

All participants will receive a transcript upon completion of the programme.

 

In response to COVID-19 Pandemic, intake for physical exchange programme resume back starting January 2022 semester. The travel advice for International Students & information regarding quarantine procedure could be found in this PDF attachment:  

 PDF - Physical Intake for Inbound Students 2022

 

Latest information on Movement Procedure:

PDF - Movement Procedures for International Students 

PDF - Frequently Asked Questions

 

For students coming from our Non-partner University/Institution, you may join this kind of programme namely as Study Abroad Programme (SAP). All programme component will be same as Student Exchange Programme except for the Tuition Fees. ​

Further details on SAP may be found here: Study Abroad Programme Info Pack

 Programme Period

 

​ ​ ​ ​Academic Calendar 2022 - Undergraduate Programme

Jan 2022 Semester

​From

Till

Duration

Nomination Deadline ​- 15 Sep ​-
Application Deadline ​- 0​1 Oct -

Orientation week

30 Dec 02 Jan 04 Days
​Lecture 03 Jan 25 Mac​ ​12 Weeks
​Study week 26 Mac ​30 Mac 0​5 Days
​Exam week 31 Mac 10 Apr​ ​11 Days
No of weeks ​14 Weeks
May 2022 Semester

​From

Till

Duration

​Lecture 09 May 29 Jul​ ​12 Weeks
​Study week 30 Jul ​03 Aug 0​5 Days
​Exam week 04 Aug 14 Aug​ ​11 Days
No of weeks ​13 Weeks
Sept 2022 Semester

​From

Till

Duration

Nomination Deadline ​- 15 May ​-
Application Deadline ​- 0​1 Jun -

Orientation week

01 Sep 04 Sep 04 Days
​Lecture 05 Sep 25 Nov​ ​12 Weeks
​Study week 26 Nov ​30 Nov 0​5 Days
​Exam week 01 Dec 11 Dec​ ​11 Days
No of weeks ​14 Weeks

Student can apply to study for 1 up to 2 semester(s). Application will be open twice a year; during Jan and September semester only.

Example for 2 semester:

  • Apply for January 2021 Semester will automatically continue untill May 2021 semester.

  • Apply for September 2021 Semester will automatcally continue until Jan 2022 semester.

 Programme Eligibility

1. Open for all full time undergraduate student in their Home University with minimum CGPA of 2.75 or equivalent

2. Fulfill English requirements (for non-English speaking countries):   

  • A minimum IELTS score of 5.0 OR
  • A minimum TOEFL PBT score 500 OR
  • A minimum TOEFL iBT score of 59 OR
  • A minimum TOEFL CBT score of 173

3. Financially stable and afford to support the whole cost incurred during the programme

4. Nominated by Home University

5. Excellent co-curricular and good disciplinary record

 

 Application Process

STEP 1 – APPLYING THROUGH YOUR HOME UNIVERSITY INTERNATIONAL OFFICE

Application can be made through Home University's International Office or Mobility Coordinator and details shall be provided via email.

 

STEP 2 – SUBMIT APPLICATION

Student to submit all the required document for admission and Student Pass Visa application.

  1. Passport
  2. Nomination Letter
  3. Curriculum Vitae
  4. Academic Transcript
  5. English Proficiency Certificate
  6. Student Matric Card
  7. Passport Photo – Get photo verification via this link: EMGS Online Photo Checker & Guidelines
  8. Confirmation Letter

Refer to Document Checklist & Guidelines and Sample of Required Document.

Issuance of electronic visa approval letter (VAL) would take about 2 – 3 months after student have submitted all the required document (including proof of payment).

Do not purchase flight ticket before getting Visa Approval Letter (VAL).

Please be informed that the Student Pass Visa application only will be submitted to EMGS after all submission of required documents are completed.


 Courses offered will be slightly different for every semester. However, you may refer to UTP Undergraduate Handbook​ for overall list and description for each courses. 


STEP 3 – UTP STUDENT EXCHANGE PROGRAMME (SEP) OFFER LETTER

UTP will review the document and issue an offer letter. Then, student profile will be registered with Education Malaysia Global Services (EMGS) system for Student Pass Visa application.

*Education Malaysia Global Services (EMGS) is a company limited by guarantee, incorporated under the laws of Malaysia and wholly owned by the Ministry of Higher Education. EMGS provides convenient, fast and professional services to global students who choose Malaysia as a study destination. 

STEP 4 – PAYMENT FOR EXCHANGE PROGRAMME & VISA APPLICATION

Student to pay admission and Student Pass Visa processing fee. The invoice and notice of payment will be sent to student after student profile has been registered in EMGS system.

 

 

NO 

 

ITEM​ ​ ​ ​

​SEP DURATION & AMOUNT (RM) ​ ​ ​

1 SEMESTER

2 SEMESTERS

PAY TO EMGS
1. Processing Fee  250.00 250.00
2. Medical Screening Fee  250.00 250.00
3. Health Insurance – AXA*  320.84 458.35
4. i-Kad  50.00 50.00
5. e-VAL Processing Fee  150.00 150.00
6. 6% Service Tax (item 1 & 5) – 400*6%  24.00 24.00
Total Payment to EMGS  RM 1,044.84 RM 1,182.35
​PAY TO UTP
1. Programme Fee (USD 1,100/sem) 
- ​Admission Fee, Hostel, Post Arrival Visa Processing Fee

RM 4,620.00

RM 8,400.00

 

*May varies depending on duration of stay. Every student entering Malaysia using Student Pass Visa will be covered by a medical health insurance scheme under EMGS.

UTP do not provide any financial support for incoming students.

STEP 6 – APPROVAL FOR STUDENT PASS VISA APPLICATION

Education Malaysia Global Services (EMGS) will review the documents twice. If there is no correction required, it will be submitted to Immigration Malaysia for the issuance of Visa Approval Letter (VAL).

 

STEP 7 – SINGLE ENTRY VISA

Student need to bring VAL to the nearest Malaysia Embassy Office/ Consulate to obtain Single Entry Visa (SEV) to get permission to enter Malaysia (depends on nationality).

 

STEP 8 – CONFIRMATION OF TRAVEL & ACCOMMODATION

Student to confirm travel arrangement, flight ticket details and accommodation with UTP. It is advisable for student to follow the proposed airport pickup schedule by UTP.

Upon request and availability, UTP will reserve a room on your behalf. Student will be staying at twin-sharing, air-conditioned room. The room fee is MYR 495/monthly and payment can be made once you arrive on campus.

 

STEP 9 - POST-ARRIVAL MEDICAL SCREENING

Student is required to undergo a medical screening at EMGS nominated clinic within 7 days of arrival date.


STEP 10 – CONFIRMATION & CONVERSION OF STUDENT PASS VISA/MULTIPLE ENTRY VISA

Student to submit passport to UTP Student Mobility Office after pass the health screening.

 Coordinator for Student Exchange Programme

Anies Farahin Abdul Rahman Mohammad Muzaffar Mohd Mustaffa
Call: (+60)5 368 8618 Call: (+60)5 368 8473
Email: anies.rahman@utp.edu.my   Email: muzaffar_mustaffa@utp.edu.my

 Cancellation Policy

If you wish to cancel your participation, please email directly to coordinator your personal details such as Full Name, Home University, Passport Number, Telephone Number and state your valid reason(s).

Any cancellation without valid reason & less than 1 month prior to programme date is non-refundable.

  Last updated: 15 December​​ 2021​