2.0 Academic Administration

It is compulsory for students to register for their courses at the beginning of the semester. The registration for the following semester will be conducted a t the end of each semester. Registration of courses is conclusive unless the student is under probation, probation & warning, or dismissal status; or the student failed any of the pre - requisite courses.

Students are required to register during the prescribed registration period and comply with the credit hour requirement. Students who failed to register within the given time can be barred from continuing their study for that particular semester.

Students who still have outstanding dues may not be allowed to register for the new semester.

All full time students must register a minimum of 9 credit hours or equivalent to 3 courses in a particular semester. However, this ruling may be waived for graduating students who are in their final semester.

2.2.1 Adding/Dropping of Courses

Students are allowed to add/drop courses within the first two (2) weeks of the semester subject to the approval of the Head of Department and subject to the compliance of the total credit hours allowed. 

2.2.2 Withdrawal

a. Withdrawal from Courses

Students are allowed to withdraw from the courses latest by week eight (8) of the semester provided that they maintain a minimum of nine ( 9 ) credit hours. The course fee however, shall not be refunded.

b. Withdrawal from Examination

Students who have registered for courses but are unable to sit for the examination due to some unavoidable circumstances may apply for withdrawal from the examination, subject to recommendation of the Head of Department and approval by the Deputy Vice Chancellor, Academic.

If the withdrawal is due to illness or injury, the student must furnish the University with a medical certificate or a letter certified by UTP’s panel doctor. Upon approval, the student will be given an INCOMPLETE status and the student is required to repeat that particular course when it is next offered.  

Students are required to attend lectures, tutorials, laboratories, project - based learning, additional lectures, co - curricular activities and meetings with academic advisors. Students shall obtain written permission if they unable to attend lectures, tutorials and laboratories mentioned above.

The students are required to submit the application three (3) days before the actual date or, in emergency cases, after returning to campus by attaching the relevant supporting documents (medical certificate, death certificate) to the Registration and Examination Unit of the Registry.

The minimum attendance requirement is ninety percent (90%) for each course. A student who fails to fulfill this requirement may be barred from sitting for the final examination.

A student who wishes to apply for a deferment must satisfy the following requirements:

i. Deferment of studies may be given for a maximum of two (2) consecutive semesters in one approval .

ii. All applications for deferment must be in writing and to be addressed to the Deputy Vice Chancellor, Academic .

iii. Students who are permitted to defer on medical grounds must produce medical evidence that they are fit to return to study before being permitted to register.   

All successful applicants for deferment are exempted from paying the necessary fees and the length of absence is not considered as part of the period of study.

A student who has difficulty to continue study in a semester shall inform Registry to apply for an inactive study status following the rules below:

i. Inactive study status may be considered for one (1) semester in one approval with reasonable justification upon recommendation by the Head of Department

ii. All applications for inactive semester must be in writing and to be addressed to the Senior Manager of Registry.

iii. The inactive semester will be considered as part of the period of study.

Any cost incurred for the inactive semester shall be borne by the student in the event that approval happened after the semester commence i.e. tuition fees and etc.   ​