Basic deliverables are:
CRF APPLICATION PROCESS
Representative from TREx Office, Country Project Manager and listed applicants will be invited to the IGRC meeting for further deliberation, if required and for proposal endorsement.
Memo on budget requisition to DVC, RI&C:The Country Project Manager or respective Research Institute Director will prepare a memo for DVC, RI&C approval on the requisition of UTP Research Internal Funding (URIF). The memo must be endorsed by the Director of TREx.
Preparation for legal documentation:TREx Office will assist Country Project Manager and Research Institutes in document management for Research Collaboration Agreement (RCA) with UTP Legal Office.
Registration of the project cost centre with UTP Finance Office will be processed by TREx Office through UResearch system.
Appointment letter as PI will be generated through UResearch system.
Yes, it is
No, because it violates rule of immigration department, Malaysia
Coursework: CGPA 3.00/4.00 and above or equivalent from renowned university or 5 years working experience.
Research: Pass
Master = 24 months, PhD = 42 months. Full Time mode only
Yes, using YUTP grant only. Semester fee only RM1,200
There is no limitation to paying the publication/journal fees
Yes, GA, GRA and FYP students are allowed to use grant allocation for the purpose of seminars etc. but subjected to approval from CGS.
Process of claim, PI request in UResearch once approved TREx personnel will process and notify user by email. Rate for GRA from CGS as below, for others I get from previous PIC in TREx.
Meal
Allowance
Train, Bus, Taxi, Ferry, Grab Car and other public transport as per receipt.
Conference Fee as per invoice from organizer.
Flight ticket
RM300
(return),
subject to Malaysia
Region only
i) unreceipted
RM80/night
OR
ii) as per receipt not exceed
RM300/night
Toll and parking as per receipt.
Process of claim, PI request in UResearch once approved TREx personnel will process and notify user by email. Payment will be processed by TREx Personnel in 3 to 5 working days and released by UTP Finance every Tuesday or Thursday.
For FRGS, the virement can be done once a year. The transferred/received amount must be not more than 50% from the approved allocation for each VOT. For example, in V29000, the approved amount is RM 5,000. Maximum transferred/received amount should be RM 2,500 only.
There is no virement restriction on the amount for all grants except for FRGS & PRGS where both grants allow 50% virement for each VOTs and 40% for equipment
It depends on Funders. The extension reasons must be approved or allowed by Funders, kindly check the guideline before submitting extension request in UResearch system.
Not allowed. The grant balance belongs to UTP.
YUTP: Final report (UResearch template), PowerPoint presentation of project,
PRF 06, PRF 08, PRF 09, UTP value creation, Asset transfer form. - get signature from ID
Deliverables (Journal or conference paper)
Project closure update in UResearch upon completion of audit. (Clearance for financial reporting, payment receiver) - case to case basis
The progress report submission of any MOHE grants must be submitted through UResearch and MyGRANTS systems every six months.
Attach Sole Agent - Undertaking
Letter
Upon the subject of purchase item and the product will deliver as per Purchase Order term and condition.
All Project Leader (PL) allowed to purchase an asset for research purposes. However, the asset name, type, model, etc. must be mentioned in the research proposal during the Research Grant Pre-award, or else a submission of virement (depending on grant type) with a strong justification is required to purchase an asset.
The Asset acquisition approval is considered based on the availability of current facilities (location & space), current utilization, life cycle cost, purpose, benefits and risk of ownership. Either large or small equipment, the PL need to find the available space before proceeding with the purchasing of an asset especially for lab equipment.
There are two (2) methods of delivery depending on the type of assets:
Project leader is a custodian of research assets. All research assets are belonging to UTP unless otherwise stated. Some Funders such PRF, MRA, and others may have from time-to-time to request for audit for the assets utilized by their grants.
Asset Transfer can be done by completing the Asset Transfer Form and submit to the respective Department (TREx/TED).
PL need to fill up the Asset Disposal Form and submit to the respective Department (TREx/TED) for Disposal/Write-off. Research asset disposal consideration wether to dispose/write-off or retained for other purposes is based on best value for money and will be managed by ITMS/LMG/Finance following the existing asset disposal guideline.
LMG/ITMS as a service provider will be responsible and accountable for research asset maintenance and space management only. PL is responsible for the cost of maintenance and asset utilization, condition and performance.
Space & Asset will be handover to the UTP unless the PL requests to retain assets/space upon post-grant expiry. RIC to discuss the possible decisions whether to:
Lodge a Police Report and inform immediately to Finance/TREx/TED. If the IT equipment's contain any credential data, please notify the ITMS immediately followed by lodging a police report. Any cost related to the lost/stolen assets will be bear by custodian.
If the Asset Tagging is damaged or fading, please contact the respective personnel for new tagging.
An asset may have been moved regularly to another location depending on size and its purpose. You may contact TREx/TED/Finance personnel if you believed that the assets are being placed without consent of the Technician or Laboratory Owner.
Ownership of asset is a PL. Asset is not transferable to Contract/Temporary Staff or Students. However, the asset can be transferred to another project member for current or future utilization.
Property, Plant & Equipment (PPE) Form is used for asset registration and is to be filled by the PL. Mr. Salmi Othman (TREx) will notify the user via email if the PPE is required to be completed during the Expenditure-Procurement process.
Any inquiries, please submit here.
Refer here for any Forms and Guidelines.
